UVA Health IT Web Hosting
& CMS Platform
Terms of Use
Provided by UVA Health IT Application Development
Effective Date: July 1, 2025
1. Acceptance of Terms
By accessing or using the UVA Health Web Hosting and Content Management System (CMS) Platform (the "Platform"), you agree to comply with and be bound by these Terms of Use, as well as all applicable UVA Health and University of Virginia policies, guidelines, and procedures.
If you do not agree to these Terms, do not use the Platform.
2. Eligibility
Use of the Platform is limited to:
- UVA Health faculty, staff, and approved affiliates
- University of Virginia faculty and staff
- Users with an approved account provisioned by UVA Health IT Application Development or University of Virginia ITS
3. Permitted Use
The Platform is provided to support official UVA Health and University of Virginia websites, including:
- Departmental or division sites
- Clinical service line sites
- Research group or center sites
- Educational program sites
- Other approved web properties
Permitted uses include:
- Creating, editing, and publishing approved site content
- Managing pages and assets through the CMS
- Collaborating with authorized site editors and administrators
4. User Responsibilities
By using the Platform, you agree to:
- Comply with UVA Health and University of Virginia policies, including Web Governance, Branding, Accessibility, Security, and Privacy guidelines
- Maintain accurate and up-to-date site content
- Use only approved themes, templates, modules, and plugins
- Complete required training as directed
- Comply with digital accessibility standards defined by the University of Virginia Digital Accessibility Coordinator
- Promptly report any suspected security incidents or misuse
- Maintain the confidentiality of your account credentials
- Participate in reviews and testing for platform upgrades when required
5. Prohibited Uses
You may not use the Platform to:
- Store or publish unapproved Protected Health Information (PHI)
- Violate any applicable law, regulation, or institutional policy
- Post defamatory, obscene, offensive, or inappropriate content
- Distribute malware, malicious code, or spam
- Attempt to gain unauthorized access to other sites or systems
- Interfere with or disrupt platform operations or security
- Use themes or templates that do not adhere to UVA Health Brand Guidelines or University of Virginia Brand Guidelines
- Override brand-approved template styling
- Override existing scripting functionality provided by the platform
6. Content Ownership and Responsibility
- Content you publish remains the property of UVA Health or the University of Virginia.
- You are responsible for ensuring your site content is accurate, professional, compliant with applicable guidelines, and does not infringe on third-party rights.
- UVA Health IT Application Development reserves the right to review, edit, remove, or restrict content that violates these Terms or institutional policies.
7. Privacy and Security
- The Platform is subject to UVA Health and University of Virginia privacy, data security, and HIPAA policies.
- Do not store, process, or display PHI on public-facing sites without approved security measures and prior authorization.
- UVA Health IT Application Development will implement security measures, including access controls, patching, and vulnerability scanning. Users must cooperate with security requirements and reviews.
8. Platform Availability and Maintenance
- UVA Health IT Application Development strives to provide reliable service but does not guarantee uninterrupted availability.
- Scheduled maintenance and emergency updates may occur. Users will receive advance notice when feasible.
- UVA Health IT Application Development reserves the right to modify or discontinue services with appropriate notice.
9. Account Management
- User accounts are for individual use only. Sharing credentials is prohibited.
- UVA Health IT Application Development may suspend or terminate accounts for misuse, security risks, or violation of these Terms.
10. Disclaimer of Warranties
The Platform is provided “as is” and “as available,” without warranties of any kind, express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, or non-infringement.
UVA Health IT Application Development does not guarantee that the Platform will be error-free or uninterrupted.
11. Limitation of Liability
To the fullest extent permitted by law, UVA Health, the University of Virginia, and their officers, employees, and agents are not liable for any direct, indirect, incidental, special, consequential, or punitive damages arising from your use of (or inability to use) the Platform.
12. Changes to Terms
UVA Health IT Application Development reserves the right to modify these Terms at any time. Updated Terms will be posted or communicated to users. Continued use of the Platform after changes constitutes acceptance of the new Terms.
13. Termination
UVA Health IT Application Development may suspend or terminate your access to the Platform at its sole discretion for:
- Violation of these Terms
- Security risks
- Discontinuation of the service
- Other reasons as determined by institutional policy
14. Governing Law
These Terms are governed by the laws of the Commonwealth of Virginia and applicable University of Virginia and UVA Health policies and procedures.
15. Contact Information
UVA Health IT Application Development
UVA Health IT Service Desk Portal
By using the UVA Health Web Hosting & CMS Platform, you acknowledge that you have read, understood, and agree to these Terms of Use.
I acknowledge that:
- I have read and understand the UVA Health Web Hosting & CMS Platform Terms of Use.
- I agree to comply with all policies, guidelines, and procedures described.
- I understand my responsibilities for content accuracy, security, and digital accessibility compliance.
- I agree to use only approved templates, themes, modules, and plugins as required.
- I will maintain the confidentiality of my account credentials.
- I understand that violation of these Terms may result in suspension or termination of access.
